Registration and Accommodation

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Registration Fees

CATEGORIES

18% VAT is included in the registration fees

Regular Registration

Until March 15, 2020

Late & Onsite Registration

from March 16, 2020

Physician

150 EUR

200 EUR

Pharmaceutical Company Members

200 EUR

Accompanying Person

100 EUR

The registration fee includes;

– Participation to scientific sessions

– Printed materials (Bag, program and abstract book, name badge & lanyard, mini program)

– Certificate of attendance

– Opening Cocktail with beverages on June 11, 2020

– Open Buffet Lunch and beverage on June 12 and 13, 2020

– Morning and afternoon coffee breaks on June 12 and June 13, 2020

* Service charge and 18% VAT are included to the registration fees.

The registration fee includes for Accompanying Persons;

– Opening Cocktail with beverages on June 11, 2020

– Open Buffet Lunch and beverage on June 12 and 13, 2020

– Morning and afternoon coffee breaks on June 12 and June 13, 2020

– Printed materials (Bag, name badge & lanyard, mini program)

* Service charge and VAT are included to the registration fees.

Confirmation, cancellation and refunds:

– Please note that registrations can only be accepted and confirmed upon receipt of the completed registration form.

(May be post-mailed or filled in via the website http://www.blackseaotology2020.org/  and the full payment.)

– Registration must be postmarked no later than March 15, 2020 to qualify for discounted fees.

– All cancellation must be made by sending an e-mail to the address secretariat@blackseaotology2020.org 

– For all notifications of cancellation, please make a reference to a bank account, including the Swift Code, where a possible refund may be remitted less bank charges. In case when a booking cancellation is requested, cancellation fee will be charged according to the following schedule:

o   62 days or more (March 31, 2020) Handling Fee*

o   61 to 41 days (April 1 – May 1, 2020) 50% of total price

o   40 to 0 days (May 2, 2020) 100% of total price

o   No Show 100% of total price.

– Cancellation received after these dates is not a subject to any refund.

– All refunds, if any, will be processed after the Congress.

*Handling Fee: 50 € for per person (VAT is included)

 

Accommodation Fees

HOTEL

The 8% VAT is included to the accommodation prices

Single Room

                                         (1 pax)

Half Board Accommodation Basis

Double / Twin Room

                                       (2 pax)

Half Board Accommodation Basis

Dedeman Zonguldak Hotel 

(Congress Venue)

150 EUR

200 EUR

 The room rates are in EUR and per night on half board accommodation basis.

The accommodation fee includes;

– Accommodation at the standard room,

– Open buffet breakfast each morning at hotel restaurant,

– Open buffet dinner and beverage an accommodated night,

– Service charge and 8% VAT.

* No refunds will be made for no – shows.

Confirmation, cancellation and refunds:

– Payments can be conducted either by bank transfer or credit card

– Reservation should be made before May 22, 2020 reservation after this date shall be a subject to availability.

– Cancellations should be made only in a written form and forwarded to secretariat@blackseaotology2020.org 

o   If received by March 31, 2020 the payment will be refunded in full,

o   If received between April 1, 2020 and May 1, 2020 50% of the fee will be refunded,

o   If received later than May 2, 2020 there will be no refund.

– All rates are subject to amendments without prior notice.

– Name change will be accepted up to 72 hours prior to the Meeting

– Changes in arrival or departure dates will be accepted with no extra charge, and are a subject to availability of rooms, up to 72 hours before the confirmed date of arrival. If notification of a delayed arrival date is received less than 72 hours before the previously confirmed date of arrival, one night’s fee will be charged.

Airport Welcome and Transfer Service Fees

Welcome on Zonguldak Airport

and two ways transfer service fee

             140 EUR, per person

 The transfer fee includes;

– Airport welcome with the name board,

– Arrival transfer from Zonguldak Airport to Dedeman Zonguldak Hotel on June 11, 2020,

– Departure transfer from Dedeman Zonguldak Hotel to Zonguldak Airport on June 14, 2020 with A/C vehicle,

– Service charge and 18% VAT.

The distance between Zonguldak Airport to Dedeman Hotel is approximately 50 kilometers.

The two-ways transfer of the participants who informed Serenas Group about on the details of their transfers shall be made in between of June 11 and 14, 2020 days, per person.

Method of Payment

Payments shall be made in Euro (€) No other currencies shall be accepted.

Payments can be made with credit cards (master card or visa) or through bank transfer.

Information of Bank Transfer

Account Name : Serenas Uluslararası Turizm Kongre Organizasyon A.Ş.

Name of Bank : HSBC Bank A.Ş.

Swift Code : HSBCTRIX

EFT Bank Code : 123

Branch : Esentepe Sube

Branch Code : 222

€ur IBAN No : TR28 0012 3001 0610 0028 1773 99

Remark : Any bank fees incurred will be charged to the respective participants.

Important Note : Participants who pay their balance with a bank transfer are required to send the bank receipt copies to Serenas Group via mail secretariat@blackseaotology2020.org